Ten signs you need job scheduling software

We meet lots of interesting and ambitious companies in our travels. Many want to grow their companies and build a national presence. Unfortunately, many of the business owners we speak to find they don’t have enough time in the day to manage their existing jobs, never mind expand, take on new customers and subcontractors and build their business.

So what do you do if you’re ambitious, keen to grow your business but not sure why you never have enough time in the day?

10 signs you need job scheduling software

Following are ten signs which point to a problem with your existing way of managing your jobs

1. You’re always chasing your engineers
2. You never know the status of your jobs
3. Whenever a customer calls, you always have to call them back
4. There’s always tension at work between management and staff
5. You never have enough time in the day to concentrate on building your business
6. Its always a struggle to get your job sheets
7. When you do get your job sheets back, they are often missing information which makes it difficult to raise your invoices
8. Invoices are always sent out late
9. Your constantly waiting for payment from your customers
10. You’re always having to make excuses

So what is the solution

We believe that job scheduling software can help. By focusing on the exceptions rather than every job, you can free up your time to grow your business.

AutoAlert Job scheduling puts the information at your fingertips when you need it, rather than having to chase your staff. This reduces stress, lets your staff get on with their work without interuption and means you can answer calls from customers at the time rather than trying to find out the status of the job then having to ring your customer back later.

With AutoAlert Job Scheduling, your engineer can update the job in the field. As soon as they update the job you can see the job’s status back in the office. As information is entered at the time then there is less chance of information being forgotten or lost. Any discrepancy can also be investigated while still fresh in peoples minds.

You can also raise an invoice as soon as the job is complete with the information automatically uploaded from the electronic job sheet. You can see that your customer has received the invoice and send notifications if payment has not been received. This means less chasing, less disputes over invoices and quicker payment!

So what else can you do to better manage your jobs

We’ve also picked up some other tips and suggestions for busy entrepreneurs along the way. Here’s our top three along with links to some other interesting articles.

• Better time management and especially knowing when to say no!
• Learning to delegate, take on new staff when you can and train them up early
• Improve communication – be proactive rather than reactive can often mean one conversation up front compared to multiple conversations later on when your customer has lost confidence that their job will be completed

Check out these other posts for more tips and suggestions:

• Time management tips for entrepreneurs
• Top management tips for busy entrepreneurs
• Tips for good business time management

Find out more about how AutoAlert job scheduling and tracking software can help benefit your business.